Letter Management

Communication is the skeleton of any attentive HR department. Automating and personalizing your professional messages is key to being consistent and professional throughout each level of your business. Thus, HR Plus provides a complete Letters Management System designed exclusively for the use of HR administrators, managers and personnel. Leverage our powerful tools–Letter Editor, Repository and Integration with HR PLUS to ensure you have a streamlined and impactful HR process.

Letter Editor

Craft Professional Correspondence with Ease and Precision!

Letter Editor provides the easiest way to create relevant, professional, and personalized correspondence. It enables HR teams to generate professional correspondence with minimal effort and maximum accuracy. The Letter Editor simplifies these processes by offering customizable templates and an intuitive interface. This ensures companies can easily manage HR documentation without requiring advanced technical skills.

HR has the option of using a pre-designed template for the letters. This capability allows companies to follow both internal standards and external branding rules. Letter Editor automates key processes like offer letter automation and employee offboarding letters, thereby reducing the risk of human errors and saving a lot of time.The Letter Workflow Automation helps companies create workflows that guarantee delivery of letters across various levels of your HR operations, ensuring consistency and compliance at every single step.

Repository

Centralize and Securely Store Your Essential Documents!

Centralizing document storage is a major advantage for any HR function. HR Plus offers a repository tool that allows companies to store, manage, and quickly retrieve important letter templates. This feature ensures that even entry-level HR managers can easily access a single source for all HR documentation, eliminating the need to search through scattered files.

Companies can keep HR letter templates in one secure place, always ready for use. The system’s auto-archive feature ensures that every document, whether a custom employment verification letter or a frequently used interview invitation, is stored and accessible when needed.

Integration with HR PLUS

Unify Your Systems for Seamless Workforce Management!

The integration with HR PLUS streamlines letter management by eliminating manual data entry. The system automatically pulls information from candidate profiles, job details, and interview feedback by reducing errors and boosting efficiency. Companies can generate personalized HR letters in seconds using auto-filled fields, ensuring each letter is accurate and tailored. The seamless integration guarantees consistency across all types of HR letters.

HR PLUS also enhances workforce management by integrating communication tools across all HR functions. Candidate communication is smooth and professional at every stage of the hiring process, helping to engage and reassure candidates while aligning with company strategy. As part of the broader HR PLUS system, letter management creates a unified experience for HR teams, offering easy access and a streamlined workflow for administrators and managers.

Customization and Version Control

Tailor Solutions with Precision and Track Every Change!

Additionally, the version control feature enables HR managers to maintain a history of all changes made in respect to letter templates. So it prevents anyone from using an outdated letter form and helps reduce errors and inconsistencies. HR letters that are tracked for compliance help ensure all documents conform to company policies and legal requirements, minimizing non-compliance risks. With the HR data-driven letters feature, Companies can personalize every piece of communication with employees for relevance and real-time information by using the data points listed in people's position.